What are the advantages of employing an inventory clerk?

If you are a landlord, hiring an inventory clerk can save you time and problems. The professional service means that you have peace of mind that nothing is missed off the inventory. If you decide to carry out the inventory yourself, it is important to do a thorough job. Have a look at this sample inventory on the Inventories Online website to ensure you cover everything.

Employing an inventory clerk can also ensure that any disputes at the end of a tenancy do not get personal, and are resolved fairly. For instance, one sticking point between landlords and tenants can be the definition of 'fair wear and tear'. Damage which happens because of wear and tear cannot fairly be the responsibility of the tenant. An inventory clerk should be independent, and will consider factors including the quality of the product and its condition at the beginning and at the end of the tenancy.

What is the Tenancy Deposit Scheme?

It is common for landlords to ask for a deposit from new tenants, often six weeks' rent, which he or she will hold until the tenant moves out. This is to cover any damage or breakages which occur in during the tenancy, as well as late payment of rent. For private landlords (who do not use a managing or letting agency for the property), it is usually up to his or her discretion whether the full deposit is returned to the tenant on check-out.

The Tenancy Deposit Scheme has been set up by the Independent Housing Ombudsman to regulate these circumstances, ensuring that disputes are settled fairly and without too much delay, and without any charge. However, not all areas of the United Kingdom are covered by the scheme, which is currently limited to a pilot programme. If you are a tenant, you can check to see if the Independent Housing Ombudsman can help you here.

How much will I be charged by an inventory clerk?

If you are a landlord, you may decide to use a letting agency to rent your property. They should provide an inventory service, but will charge a fee. For instance, Oaklets charge from £20 per half hour plus VAT.

If you are a private landlord, inventory prices can vary depending on the size of the property, and whether it is furnished or unfurnished. As a rough guide, London-based Markris UK charge between £70 and £110 for an inventory of an unfurnished property, depending on how many rooms it has. Inventories for furnished properties cost between £90 and £130. To have an inventory clerk present for check-in, check-out, or mid-tenancy checks costs extra.

Don't forget…

• Shop around. Some companies, including Inventories Online, offer quick online quotations without obligation.
• Anything locked away (in lofts or sheds) and which is not noted on the inventory is your responsibility as the landlord.
• If the inventory is carried out after the tenant has moved in, there may be discrepancies on the inventory as to what belongs to you. It is up to you to point out any mistakes and ensure they are rectified.
• As a tenant, or as a landlord, you may incur costs if the objects listed on the inventory are not in their original position at the time of the final check-out. It is not the job of the inventory clerk to search for missing items – they are likely to be noted as missing. If the clerk does have to look for objects, you may be charged a fee for the inconvenience.